Business Associate Agreement
HIPAA-compliant transcription for law firms handling PHI
What is a BAA?
A Business Associate Agreement (BAA) is a legally binding contract required by HIPAA (Health Insurance Portability and Accountability Act) between a Covered Entity and a Business Associate. It ensures that Protected Health Information (PHI) is properly safeguarded.
As a legal transcription service, TranscribeLegal.ai may process audio recordings containing PHI, such as medical depositions, personal injury case recordings, and healthcare-related legal proceedings. Our BAA ensures this data is handled in compliance with HIPAA regulations.
Our HIPAA Compliance
Encryption
AES-256 encryption at rest, TLS 1.3 in transit. All audio files and transcripts are encrypted end-to-end.
Audit Trails
Immutable audit logs track all access to PHI. Logs retained for 6+ years per HIPAA requirements.
Access Controls
Role-based access control ensures only authorized personnel can access PHI. Multi-factor authentication supported.
Secure Deletion
Audio files can be automatically deleted after transcription. Full data deletion available upon account closure.
Infrastructure Partners
Our BAA coverage extends through our infrastructure chain:
- Microsoft Azure: BAA in place covering all Azure services (compute, storage, speech services, database)
- TranscribeLegal.ai: BAA available for all subscribing law firms
Request a BAA
BAA execution is available to all TranscribeLegal.ai subscribers. The process is straightforward:
Create Your Account
Sign up for a TranscribeLegal.ai account at transcribelegal.ai/signup
Sign the BAA
BAA signing is available in your account settings during onboarding or at any time from your firm settings.
Start Transcribing
Once your BAA is signed, you can confidently transcribe recordings containing PHI.
Questions about HIPAA Compliance?
Our team is ready to discuss your compliance needs and provide documentation.